Privacy Statement EgeTrans Internationale Spedition GmbH

The privacy policy that applies to the use of our website www.egetrans.com can be reached via this link.

I. Scope of this Privacy Policy
Protecting your personal data, e.g. date of birth, name, telephone number, address etc., is important to us. The purpose of this privacy policy is to inform you how your personal data obtained by us is processed, when you visit our website. Our privacy policy is compliant with the legal provisions of the EU Data Protection Basic Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following privacy policy is intended to comply with the information obligations arising pursuant to GDPR. Reference is made, for example, to Art. 13 and Art. 14 et seq. GDPR.

II. Controller
Controller in accordance with Art. 4 (7) GDPR is

EgeTrans Internationale Spedition GmbH
Ludwigsburger Straße 70
71672 Marbach am Neckar
Germany

Phone: +49 (0) 71 44 / 995 0
E-Mail: info@egetrans.com
www.egetrans.com

III. Contact details of the data protection officer
We have appointed a data protection officer in accordance with Art. 37 GDPR. Our data protection officer can be contacted via the following details:

Matthias Walliser
Ludwigsburger Straße 70
71672 Marbach am Neckar
Germany
Email: datenschutz@egetrans.com

IV. E-Mail auto archiving
1. Scope of personal data processing
We expressly inform you that our mail system has an automated archiving procedure. It digitally archives all incoming and outgoing emails in an audit-proof manner.

2. Legal basis for personal data processing
Art. 6 (1), lit. f GDPR (legal obligation). The legal obligation consists of complying with specifications set down in fiscal law and commercial law (e.g. ss. 146 and 147 German Commercial Code (HGB)).

3. Purpose of data processing
The purpose of archiving is to comply with tax law (e.g. ss. 146, 147 German Tax Code (AO) - obligation to store e-mails of tax relevance) and commercial law provisions (e.g. ss. 238, 257 HGB - obligation to archive business correspondence).

4. Duration of storage
Our email communication is archived until the retention requirements under fiscal and commercial law have expired. The storage period may be up to ten years.

5. Objection and erasure
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the erasure of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

V. Website provision and log file generation
1. Description and scope of data processing
Every time you access our website, our system records data and information automatically from the respective device you are accessing our website from (e.g. computer, mobile phone, tablet, etc.)

2. Which personal data is collected and to what extent is it processed?
(1) Information about the browser type and the version used;
(2) The operating system of the accessing device;
(3) Host name of the accessing computer;
(4) The IP address of the accessing device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) accessed from our website;
(7) Websites from where the user's system reached our website (referrer tracking);
(8) Notification as to whether the access was successful;
(9) Transferred amount of data

This data is stored in the log files of our system. This data is not stored together with personal data belonging to a specific user, so individual site visitors are not identified.

3. Legal basis for the processing of data relating to a person
Art. 6 (1), lit. f GDPR (legitimate interest). Our legitimate interest is to guarantee achievement of the purpose outlined below.

4. Purpose of data processing
The temporary (automated) storage of the data is necessary for visiting the website in order to enable the website presentation. Personal data is also stored and processed for the purpose of maintaining website compatibility for as many visitors as possible and for preventing fraud and troubleshooting. To this end, it is necessary to log the accessing computer’s technical data, so that we can respond to display errors, attacks on our IT systems and/or functionality errors on our website as early as possible. Additionally, we also use the data to optimize the website and to ensure the general security of our IT systems.

5. Duration of storage
The above technical data is deleted as soon as it is no longer needed to guarantee the website’s compatibility for all visitors, but at the latest within three months of our website being accessed.

6. Objection and erasure
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the erasure of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

VI. Contract fulfillment
1. Scope of personal data processing
The data provided by you in order to utilize our logistics services.

2. Legal basis for the processing of data relating to a person
Art. 6 (1), lit. f GDPR (legitimate interest). Our legitimate interest is to guarantee achievement of the purpose outlined below.

3. Purpose of data processing
We collect and process your data exclusively for clearly defined and explicit purposes which arise from technical necessities, contractual requirements or user requests. We need your personal data in order to fulfill our logistics services (e.g. tender preparation, order processing, pick-up, delivery, order picking, payment processing etc.). In addition, we use your data for customer information purposes according to the German Act against Unfair Competition, UWG, section 7 (3), whereby you can object to such use at any time.

4. Objection and erasure
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the erasure of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

5. Recipients or categories of recipients of personal data
Your data is processed by our employees in Germany, and possibly also by employees of our offices in the U.S. and Mexico for the purpose of tender preparation and/or order processing. External service providers, who process data on our account are carefully selected and act under strict contractual obligations. Your data is only transferred on your explicit consent or on the basis of a legal regulation. Your data is not transferred to third countries outside the EU/EEA or to an international organization, unless there are adequate guarantees. These include the EU standard contractual clauses and an adequacy decision of the European Commission. Irrespective hereof data may be transferred for the purpose of transportation services, forwarding services and customs clearance to carriers connected with us. In case of irregularities in payment or payment default claim details may be transferred to a collection company.

6. Transfer of personal data to a third country or an international organization
There is no general intention to transfer personal data to a third country or an international organization. However, in order to process your order, it may be necessary to also transfer your data to third countries.

7. Storage period
Data is stored as long as storage periods under commercial and tax law have to be complied with. We delete your data, as soon as they are not needed and if there are no legal retention periods.

8. Provision of data
The provision of personal data is not prescribed by law or contract. However, it is necessary that you provide your personal data in order to prepare you tender and/or process your order. You are not obligated to provide personal data. In case that you do not provide personal data we will not be able to prepare you tender and/or process your order.

VII. Tableau
EgeTrans is utilizing the Tableau Software to perform a detailed analysis of consignment data. Except in the case where the consignee and/or shipper is an individual person, no personal data is collected or analyzed. The data concerned is not uploaded to external clouds or third parties. Upon request customized consignment data may be provided as an email attachment.

VIII. Personio
We collect personal data as part of the online application process. Further details can be found at https://egetrans-jobs.personio.de/privacy-policy?language=en

IX. Brevo
1. Scope of personal data processing
If required we import e-mail addresses and where necessary names of our customers to the newsletter tool Brevo for customer information purposes, according to the German Act against Unfair Competition, UWG, section 7 (3).

2. Legal basis for processing personal data
Art. 6 (1), lit. f GDPR (legitimate interest) Our legitimate interest is to guarantee achievement of the purpose outlined below.

3. Purpose of data processing
We use the newsletter tool Brevo to send informative e-mails to customers. In addtion, we use the data to monitor the reach and relevance of our mailings. We have concluded a data processing agreement (DPA) with Brevo for the use of the aforementioned services.

4. Duration of storage
We store distribution lists in the Brevo software for the duration of each e-mail campaign. After you unsubscribe from one of our customer mailings, your e-mail address is stored in a blacklist in order to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. The storage in the blacklist is indefinite. You may however object to the storage at any time.

5. Objection and erasure
You may object to the processing pursuant to Art. 21 GDPR and request the erasure of data pursuant to Art. 17 GDPR at any time. For information about your rights and how to assert them, please refer to the lower section of this privacy policy. You may unsubscribe from our customer information e-mails by following the unsubscribe links in each of these e-mails.

X. Automated decision-making
An automated decision-making does not take place.

XI. Right to information and correction requests - Deletion & restriction of data - Revocation of consent - Right of objection.
1. Right to information
You have the right to request confirmation as to whether we process your personal data. If so, you are entitled to receive information regarding the information specified in Art. 15 (1) GDPR, provided that the rights and freedoms of other persons are not impaired (cf. Art. 15 (4) GDPR). A copy of the data is also available for you, if requested.

2. Right to rectification
In accordance with Art. 16 GDPR, you have the right to have personal data (e.g. address, name, etc.), which we stored incorrectly, corrected at any time. You can also ask us to complete the data we have stored about you at any time. A corresponding correction will be made immediately.

3. Right to erasure
In accordance with Art. 17 (1) GDPR, you have the right to demand the deletion of your personal data if

the data is no longer needed;
the legal basis for processing is no longer applicable due to the revocation of your consent;
you objected to the processing and there are thus no legitimate reasons for the processing;
your data is processed illegitimately;
a legal obligation requires it or a survey pursuant to Art. 8 (1) GDPR has taken place.

The right does not exist in accordance with Art. 17 (3) GDPR, if

the processing is necessary for exercising the right to freedom of expression and information;
your data has been obtained on the basis of a legal obligation;
the processing is necessary for public interest reasons;
the data is necessary for the assertion, exercise or defense of legal claims.

4. Right to restriction of processing
In accordance with Art. 18 (1) GDPR, in individual cases you are entitled to demand that the processing of your personal data be restricted. This applies, if

the accuracy of the personal data is disputed by you;
the processing is illegal and you do not consent to its deletion;
the data is no longer required for processing purposes, but the data collected is used to assert, exercise or defend legal claims;
an objection to the processing in accordance with Art. 21 (1) GDPR has been filed and it is uncertain which interests predominate.

5. Right to withdraw consent
If you expressly consent to the processing of your personal data (Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR), you may withdraw such consent at any time. It is important to bear in mind that this does not affect the legality of the processing, which took place on the basis of the consent given until withdrawal.

6. Right to object
In accordance with Art. 21 GDPR, you have the right to object to the processing of your personal data at any time, which has been collected on the basis of Art. 6 (1) lit. f (within the scope of a legitimate interest). You are only entitled to do so, if special circumstances prevent storage and processing.

7. How do you exercise your rights?
You can exercise your rights at any time by using the contact details below:

EgeTrans Internationale Spedition GmbH
Ludwigsburger Straße 70
71672 Marbach am Neckar
Germany
Email: info@egetrans.com
Phone: +49 71449950
Fax: +49 714499522

8. Right to data portability
In accordance with Art. 20 GDPR, you are entitled to the transfer of your personal data. The data is made available by us in a structured, standard and machine-readable format. The data can be sent either to yourself or to a person designated by you. If requested, we provide you with the following data in accordance with Art. 20 para. 1 GDPR:

Data collected on the basis of express consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR;
Data, which we have received from you pursuant to Art. 6 (1) lit. b GDPR under existing contracts;
data, which has been processed as part of an automated procedure.

The transfer of personal data directly to a person designated by you will be carried out as far as this is technically feasible. Note that we are not allowed to transfer data, which might affect the freedoms and rights of other persons according to Art. 20 (4) GDPR.

XII. Right to lodge a complaint with a supervisory authority pursuant to Art. 77 (1) GDPR
If you suspect that your data is being processed unlawfully on our website, you can naturally obtain judicial clarification of the issue at any time. In addition, you are free to pursue any other legal recourse. Regardless of this, you have the option of contacting a supervisory authority in accordance with Art. 77 (1) GDPR. In accordance with Art. 77 GDPR, you have a right to lodge a complaint in the EU member state of your place of residence, your workplace and/or the place of the suspected violation, i.e. you can choose the supervisory authority you wish to contact from the aforementioned locations. The supervisory authority with whom the complaint was lodged then informs you of the status and results of your petition, including the possibility of a judicial remedy according to Art. 78 GDPR.